Jop Opportunity with Adoptive Families Assocation of BC

If you have a flair for fundraising event management and want to combine your skills with meaningful work we would love to hear from you! This full time staff fundraising and event planning position needs innovation, strategy, excellent customer service, strong project management skills and your desire to thrive with quality staff, donors, community partners and volunteers. You will be a community leader working towards our vision of finding a “Family for Every Child” through the management and implementation of our two successful key signature fundraising events JAZZ in the Park (June) and Wine on the Mountain (Nov). AFABC offers great flexibility around your family life. Please send cover letter and resume to hiringcommittee@bcadoption.com.

Title: Development Event Planner

Location: Burnaby
Type: Full Time / Flexible Hours Required as some evening/weekend work
Hours: 35 hrs/week
Deadline: Open until filled.
Application: Send your cover letter and resume to hiringcommittee@bcadoption.com, quoting the job title. Or, fax your application materials to 604-320-7350. No phone calls please.

General Description:

AFABC is seeking a full time Event Planner Responsible for fundraising activities generated through Special Events. The position is both proactive and responsive and it includes the management, implementation and planning of large signature fundraising event operations and logistics as well as liaison with staff and volunteers.

Responsibilities:

As a key member of the Fundraising Team, the Event Planner will solicit and manage event revenue generating activities including sponsorship, raffle, auction, ticket sales, on-line donations - as well as event operations including event logistics, promotion, supplier relations, committee liaison, volunteer recruitment and management. Other key tasks include prospecting, event strategizing, donor stewardship, report management and budget control. There are several large multi-dimensional events including JAZZ in the Park and Wine on the Mountain.

Additional responsibilities may include assisting with fund developments long term and short term fundraising goals.

Skill and Knowledge Requirements:

Excellent Telephone Manner and Customer Service Management
Ability to build effective internal and external relationships through a collaborative and motivating working style,
Excellent research, organizational, communication, interpersonal skills, time management and multi tasking
Creative thinking and long-term planning project management skills,
Knowledge of adoption and child welfare issues,
Excellent planning, organizational and time management skills with demonstrated attention to detail,

Excellent written and oral communication skills

Demonstrated ability to work well under pressure, in a multi-task, multi-agenda and deadline-driven environment with time and resource constraints

Intermediate to Advanced knowledge of computer programs (Word, Excel, Power Point, Access, Outlook, Maximizer) and a working knowledge of a publications program

Experience/Educational Requirements:

Sales, Marketing, Fundraising and/or Event Management diploma with 2 years experience and/or 4 years of experience in the Event Management field,

Experience in the non-profit or child welfare fields and membership-based organizations,

Experience working with volunteers and volunteer committees/boards in a wide range of capacities ,

Experience soliciting and building relationships with sponsors,

A vehicle and valid BC Drivers license are required for this position.

Job opportunty with ePly Services Inc.!

ePly Services Inc. is looking for an Event Registration Software Specialist

ePly Services Inc. is a growing North Vancouver-based company that provides online event registration services to event planners. We focus on making the lives of event planners easier. We look after all aspects of online event registration from planning, designing and programming registration forms to managing payments and refunds to event reporting, and much more. For more information on what we do, visit our website at www.eply.com.

A big title for a big job…You are the cornerstone of our business. You are the online registration expert who coordinates with our clients, the event planners, to develop the online form that will be used for tracking their event registrations. The position will require you to:

1. Coordinate with clients to design, set up and test online registration forms and payment processing using the ePly software.
2. Teach clients how to make use of the collected registration data using ePly’s online reporting.
3. Respond to support calls and emails.
4. Provide general office support including invoicing, processing refunds, conducting internet research and sales and marketing support.

Our business is built on exceptional customer service. We do what is outlined in our client contracts and then take steps to exceed the customers’ expectations to help make their event a success. To excel in this position, you need to be prepared to deliver outstanding service by having:

· Excellent interpersonal and written and verbal communication skills.

· The ability to proactively keep a project on track and solve problems as they arise.

· Exceptional computer skills working with multiple software programs, including Excel, Word, Outlook and Salesforce (our CRM software) and our HTML programming software.

· Strong ability to multi-task and work under pressure. You will be working on up to 25 client projects at once and will need to coordinate client support calls, emails and concerns on an on-going basis.

· Understanding and knowledge of the event planning industry is a definite bonus.

We work in a small office and our employees often work from home. We give you great independence in your job, provided you get the job done. We are a technology company with an exciting product offering. If you like working on cutting edge technology, while at the same time, enjoy the interpersonal aspect of being the prime contact with our customers, this job would be perfect for you. ePly also offers exciting opportunities for growth. We have grand plans for growing the company and want the right people to come along for the ride.

Please email your resume to Jim Romanik at jim@eply.com and complete the application form at www.eplyevents.com/application.

Job Opportunity with Pacific Northwest Planners

WE WANT YOU!

Fantastic Career Opportunity!

Pacific Northwest Planners is looking for a full-time Show Coordinator/Conference and Event Coordinator to join our office. This is a salaried position. We are a small event-planning firm that consists of 3 people in our office located in Steveston/Richmond. www.theplanner.net.

Our office consists of 2 Show Coordinators/Conference and Event Coordinator along with the Show Manager/Conference Manager. We all work together on projects.

The major project we plan is the Education & Career Fairs www.educationcareerfairs.com. These are five tradeshows that take place in BC that attract 100 – 180 exhibitors at each Fair and 3000-5000 participants per Fair. We work on this event throughout the whole year. These are the Largest Career Planning Events in BC.

In addition, we work on other conferences and events that vary each year.

See below for details in the job description.

If you are interested in joining our team, please submit the following via e-mail to Carol Liber, President events@theplanner.net.

Covering letter – include salary expectations

Resume

Candidates should possess the following qualifications:

1. Computer proficiency in MS Outlook, Word

2. Knowledge of Access, Excel and Simply Accounting an asset

3. Willing to learn other computer systems such as Contribute (web software) and Summit Pro (event registration software)

4. Strong typing skills minimum 40 w.p.m.

5. Strong command of the English language

6. Detail-oriented and organized – pays attention to detail, follow through and problem solving skills

7. Punctual and professional

8. Strong telephone (Clear English) and writing skills

9. Financial aptitude

10. Tourism or Events & Conference Diploma or Business, Marketing, Administration or Commerce diploma or degree or computer courses

11. Experience working in an office

12. Experience with events either in a volunteer or paid capacity an asset

Job Description – Show Coordinator / Conference and Event Coordinator

Education & Career Fairs

§ Exhibitor Coordination - Exhibit Follow Up (This takes 50% of each Coordinators time from April to June and then 10 to 25% of each Coordinators time for the rest of the months of the year.)

o Calling past and potential exhibitors to ensure they have received new promotional brochure.

o Researching new exhibitors through newspapers, attending other events, website searches

o Booking exhibitors into each Fair and assign booth numbers

o Updating Contacts and ACCESS database

o Processing exhibitors contracts

o Invoicing exhibitors

o Depositing exhibitor cheques

o Website Updates - listing new exhibitors and website links– This is done in Contribute Software. In-house training will be provided

§ Research and Development of New Fair locations – Assist Show Manager in researching new areas for events

§ Participant Coordination – The Education & Career Fair distributes tickets through a pre-registration program. Tickets are available the first week of September for the December and February Fairs. They are offered on a first come first served basis.

o Coordinate secondary school complimentary ticket distribution program

§ Update database

§ Process ticket requests in ACCESS

§ Confirm requests by fax

§ Monitor requests for even arrival and departure timing of school buses

§ Mailout School ticket and busing information package

§ Print school arrival and departure reports

o Coordinate organizations complimentary ticket distribution program

§ Update database

§ Process ticket requests in ACCESS

§ Mailout tickets

§ Print ticket distribution reports

o Coordinate PAC (Parent Advisory Council) Ticket program

o Coordinate Home School Ticket Request Program

o Coordinate Exhibit request for tickets

o Liaise with School Districts

§ Parking Lots – Ensure parking lots are booked for school bus parking. Prepare maps and directions for school confirmation package

§ Seminars – Coordinate speakers for each seminar area for all Fairs

o Review presentations

o Make suggested grid of presentations for discussion

o Confirm speakers by e-mail

o Reconfirm speakers

o Prepare speakers schedule for publishing in Fair Guides and signage

o Prepare binder for Speaker coordinator onsite

o Prepare speaker survey

§ Media/Communications – Update and prepare media information by following model from past Fairs.

o E-News – This is the newsletter for e-mail communication with exhibitors. We have a timeline of when E-news are sent and past examples.

o Articles – Writing articles from information obtained from exhibitors with the other Show Coordinator

o Press Releases – Updating Press Release with new dates and current information for the upcoming Fairs.

o Web Marketing – Researching areas the Fairs can gain additional exposure like Face Book, links to other colleges’ websites etc.

o New Promotions – Magazines and newspapers – This is an area that needs to be developed with consultation with the other Show Coordinator.

§ ECF Financial – We use Simply Accounting in our office. It is helpful you have some accounting experience and past experience with an accounting software but not a requirement. We will train in house on Simply Accounting. It is a very user-friendly system.

o Deposits

o Invoice input and payment

o Floats

§ Competition Calendar – Maintain a calendar of events that could affect the Fairs through web research.

§ Networking – Attend meetings and events when required.

§ Onsite Coordinator – Onsite coordination at all 5 Fairs with other staff. Travel to the fairs and overnight at the location on the set up and day of event (depending on Fair).

Pacific Northwest Planners

Conferences – We handle various conferences each year. You will assist the other Show/Conference and Event Coordinator and Show Manager/Conference Manager in some of the following areas.

§ Updating database

§ Coordinating the preparation of the conference program

§ Conference Registration processing

§ Sponsorship processing

§ Speaker coordination

§ Hotel arrangements

§ Food & Beverage orders

§ AV arrangements

§ Décor arrangements

§ Website updates

§ Travel arrangements

§ Attending meetings

§ Program and Printing coordination

§ Name badge preparation

§ Tours/golf tournament arrangements

§ Gala evening coordination

§ Onsite coordination

General Office: (shared between Coordinators)

Take mail to the post office

Opening mail

Vacuum/dust office and take out garbage weekly

Errands for events

Ordering supplies

Liaising with suppliers

Personal Assistant to Owner/Conference Manager

When the Owner travels or is extremely busy with a group she may require assistance. Such as picking up the mail or newspapers from her house, purchasing of cards or gifts etc..

Miscellaneous:

There will be other duties and event coordination required depending on the projects the company secures.

General Office: (shared between Coordinators)

• Take mail to the post office
• Opening mail
• Vacuum/dust office and take out garbage weekly
• Errands for events
• Ordering supplies
• Liaising with suppliers

Personal Assistant to Owner/Conference Manager

When the Owner travels or is extremely busy with a group she may require assistance. Such as picking up the mail or newspapers from her house, purchasing of cards or gifts etc..

Miscellaneous:

There will be other duties and event coordination required depending on the projects the company secures.