Volunteer & Job Opportunities

Le Petit Spa

Job Posting:  Event Planner

Reporting to the Marketing Manager, this position requires the logistical planning and implementation around Le Petit Spa and our business partnership participation in both community and in house events.

Job Description: Duties and Responsibilities

• Reports to – Marketing Manager
• Acts as a liaison and point of contact for events involving Le Petit Spa/business partnerships with any outside vendors.
• Acts as a liaison with staff regarding event details.
• Finds staff and has them scheduled appropriately.
• Works with the Marketing Manager to implement event plan through tools needed for events.
• Keeps all parties involved updated on progress by scheduling meetings and creating meeting minutes (project management).
• Develops strict timelines leading up to and on day of event.
• Point of contact at events.
• Arrange the availability of print materials, displays, equipment rentals, tables and other event needs.
• Arrange any needed transportation.
• Financial operations (rental fees), distribution of promotional materials, responds to all inquiries.
• Inspect event facilities prior to committing Le Petit Spa to ensure that event fits Le Petit Spa’s requirements.
• Meet with sponsors/event hosts/organizing committees in order to plan scope and format of events and measure event progress.
• Monitor event activities to ensure satisfaction of participants and problem resolution.
• Negotiate contracts with suppliers.
• Conduct post-mortem evaluations to determine how future events could be improved.
• Work with Marketing Manager to support publicity and promote sponsorships through ticket selling etc.
• Work with Marketing Manager to develop event topics and choose participants. (Speakers, estheticians, body workers etc.)
• Maintain records of all event aspects for reference, including financial details.
• Responsible for implementing and coordinating the set up and take down of materials at events.
• Responsible for payments and receipts.

Hours:

• P/T – One day a week to start
• Must be in attendance through duration of events. (Be there for set up through to take down)

Start Date:

• Position to begin immediately.

Probationary Period:

• 3 months.

Qualifications:

• Must have a working knowledge of Excel and Word
• Administrational skills an asset.
• Great organizational skills
• Works well independently and as a team member with the ability to lead a team.
• Works effectively under stress.
• Able to respond to inquiries, e-mails and phone calls in a timely manner.
• Great communication skills.

To Apply:

Please send any questions or comments with your cover letter and resume to the Marketing Manager at christina@lepetitspa.ca for consideration by May 1st, 2007.

Powered by ScribeFire.

Vancouver Convention & Exhibition Centre

Position: Event Logistics Coordinator

The Event Logistics Coordinator is responsible for the overall flow and logistical coordination of events occurring at the Vancouver Convention and Exhibition Centre. This position will provide the essential management and coordination of goods, vehicles, and people movement at the facility. As a newly created position, the successful candidate will have the opportunity to make the position their own by building new systems and processes, and monitoring for success. This opportunity is well suited to those who have event management experience, enjoy working in a fast-paced environment, and are looking for a new challenge in the event industry.

Responsibilities:
Event Move-in/out Logistics:

• Develop and implement the processes to provide a fully coordinated approach to the movement of vehicular and pedestrian traffic
• Liaise closely with Event Managers, Managers on Duty (MOD), Guest Services Centre and Official
• Suppliers to properly communicate and implement movement strategies
• Be the key facility contact for external agencies and co-tenants of Canada Place on matters pertaining to goods and people movement
• Coordinate and place requests for marshalling yard requirements
• Coordinate and place requests for VPD Traffic Authority personnel
• Plan move-in/out strategies with clients and clients’ suppliers
• Work in conjunction with MOD’s in order to execute appropriate movement plans
• Maintain complete and timely records of event activity

Truck Route, Loading Bay, Plaza Coordination:

• Be responsible for the maintenance, cleanliness and overall use of the truck route, loading bays and plaza drop-off zone ensuring event, facility and landlord needs are met
• Ensure consistent and accurate communication between delivery companies and the facility
• Be the key facility contact with Guest Services related to event and house deliveries
• Liaise with Client Services & Event Operations teams to ensure proper crowd control measures are in place on multiple tenant event days at Canada Place
• Act as VPA’s key liaison for exterior traffic management issues during cruise ship season

Expansion Planning:

• Work closely with the facility’s expansion planning team to assist in designing a traffic and pedestrian management strategy to include the Canada Place Road multi-way, Waterfront Road drop-off zone, truck routes, docks and loading bays, delegate entrances, remote marshalling yards, and parking lots.

Qualifications and Experience

• Grade 12 diploma or equivalent credentials
• Post-secondary courses in event planning, event and /or transportation logistics an asset
• Minimum one year experience or related training in event operations
• Supervisory experience
• Working proficiency with Microsoft Office required
• Working knowledge of the Ungerboeck Event Business Management Systems (EBMS) or a general central reservations system is an asset
• Must be available to work evenings, weekends and holidays

Competencies: Skills, Knowledge, Ability and Personal Characteristics
Event Management: Ability to handle multiple issues, make effective decisions and switch priorities to focus on achieving acceptable solutions to meet both the facility and clients’ needs
Leadership: Takes a leadership role and motivates, guides and supports colleagues, suppliers and staff to achieve service excellence
Communication: Confident and professional communicator with strong interpersonal skills
Quality Oriented: Demonstrates ability to maintain high standards of quality by prioritizing, developing and maintaining systems for organizing work and information
Outcome Oriented: Understands priorities and the need to achieve outcomes

To apply, please send resume and cover letter to VCEC Human Resources via email to hr@vcec.ca or by fax (604-647-7232) or mail to Vancouver Convention & Exhibition Centre, Suite 200 – 999 Canada Place, Vancouver BC, V6C 3C1.

The Lazy Gourmet

Position: Director of Operations

The Lazy Gourmet, voted “Vancouver’s Best Caterer 2007” by the Vancouver Courier’s Readers, is looking for a Director of Operations. This is the “go to “ person who is responsible for the successful operation of catered events by monitoring, assessing, recommending and providing advice to the sales and operations team to make sure that events meet or exceed The Lazy Gourmet standards of excellence and that customers’expectations are met or exceeded!

The successful candidate would be required to monitor each and every event to assess the appropriateness and inclusion of all details. He/she would perform site inspections to ensure that there are proper kitchen requirements, floorplans, table arrangements etc. The candidate will be required to attend events to make sure that the promises of the Big Picture are kept.

The successful candidate should have a creative eye and a personality condusive to working collectively with the Lazy Gourmet team as well as the clients. He/she should be a born leader who can easily train and delegate responsibilities to those working on the team. A sense of humour is always a must, not to mention someone who can stay cool under pressure!

Overview of operations would include maintenance of the facility and vans, overseeing the inventory of platters, linens and decor as well as alcohol and beverages for events. The operations team includes 6 employees who
would report directly to the Director of Operations. An asset would be a love of and knowledge of fine food and wines. Five years experience the special event industry is required for this position.

This is full-time salaried position with incentive compensation and benefits.

Salary to start at $ 50,000 + based on experience.

For more information, contact Susan Mendelson at 604-734-2507 .

Powered by ScribeFire.

Global BC

Position: Community Relations Supervisor

There is an immediate full-time opportunity for a Community Relations Supervisor with the Global BC marketing team, located in Vancouver. Reporting to the Director, Marketing and Community Relations, this role is responsible for the planning and execution of sponsorship and partnership programs and special events tied to the Global brand in BC.

Qualifications include:

• University degree or the equivalent in a related field.
• Minimum 5 years experience in a public relations, communications or project management capacity.
• Excellent communications skills, combined with superior organizational and administrative skills.
• Ability to work independently, manage multiple priorities and meet tight deadlines.
• Advanced Word, Excel and Power Point skills.
• A desire to take ‘ownership’ of projects and events, with an ‘eye for detail’.
• Ability to learn and adapt quickly to a fast-paced, ever-changing broadcast environment.
• Strong interpersonal skills with a willingness to work some evenings / weekends.
• An energetic team player with a positive attitude who enjoys working with people.

Duties and responsibilities:

• The successful applicant will liaise with local not-for-profit community groups, high-level clients, sponsors, partners, suppliers, internal contacts and event organizers to develop mutually beneficial initiatives that provide opportunity and awareness for Global BC and its personalities.
• Duties will include communications, planning and supervision of long term integrated campaigns that include on-air creative, editorial investment and partner benefits.
• Establish involvement in high profile showcase events; develop monthly community-involvement and appearance calendar and oversee successful execution of all events.
• Supervise opportunities for Global personalities at consumer facing events and initiatives

Global Television, a division of CanWest MediaWorks Inc., Canada’s leading international media company, is committed to diversity and equal opportunity for all people. Should you be interested in this opportunity please submit your resume quoting job number CHAN-07-04-13 directly to:

Human Resources
Global BC
7850 Enterprise Street
Burnaby, B.C. V5A 1V7
E-Mail: hr@globaltv.ca
Fax: (604) 422-6651

Application Deadline: April 30, 2007

Powered by ScribeFire.

The Nature Trust of British Columbia

Position: Fundraising and Special Events Coordinator

The Nature Trust of British Columbia is a leading non profit land conservation organization dedicated to conserving BC’s natural beauty. We are involved in habitat securement and land management in BC.

Responsibilities:

• We are looking for a Fundraising and Special Events Coordinator with 3 years of non profit experience in annual giving. You have a demonstrated ability to plan and deliver annual income objectives. Your talents include managing annual asks, coordinating successful fundraising events and cultivating donor relationships. You are able to prioritize, problem solve, create presentations and are proficient in Microsoft Office programs. Experience with Raiser’s Edge desirable. Your enthusiasm, positive attitude and cooperative approach make you a valuable addition to our fundraising team!
• You will report to the Development and Communications Manager.

Qualifications:

• If you have 3 years job experience in non profit annual fundraising, we invite you to apply. A background in land conservation would be helpful.

Please forward your résumé and cover letter with salary expectations by May 9th, 2007 to:
Deborah Kennedy - Manager Development and Communications
The Nature Trust of British Columbia
260-1000 Roosevelt Crescent
North Vancouver BC V7P 3R4
Fax: 604-924-9772; email: info@naturetrust.bc.ca

We thank all applicants and advise that only short listed candidates will be contacted.

Email: debkennedy@naturetrust.bc.ca

For more information visit: http://www.naturetrust.bc.ca

Foster Walker Gifts

Foster Walker Gifts of Distinction Incorporated has been providing unique gift solutions to the Tourism, Hospitality, Incentive, and Corporate sectors since 1989. The only corporate gift and promotional products distributor in downtown Vancouver our showroom and offices offer a comfortable and stimulating work environment. We are looking for a full time permanent manager starting immediately.   

Inside Production/Sales Manager  

Duties & Skills Required
•    Excellent Time Management Skills
•    Exceptional Telephone and Customer Service Skills
•    Previous Sales Experience
•    Good Level of Computer & IT Skills
•    Positive Attitude
•    Excellent Written & Verbal Communication Skills
•    Willingness to Take Direction
•    Basic Office Skills
•    Willingness to Learn
•    Creative and Artistic Abilities an Asset

Great Hours: Our office is open Monday through Friday from 9:00 to 5:00 and closed holidays and between Christmas and New Year.
Central Downtown Vancouver Location in a Beautiful Work Environment.
Hourly Wage from $16.00 to $21.00 depending on experience.
After 3-month probation period we offer two weeks annual paid holiday and paid time off between Christmas and New Year.
Benefit Plan
Profit Sharing
Great Potential for Growth within the Organization.

If you are interested please forward your resume by fax to 604-681-2003 or by e-mail to
Mardi@fosterwalkergifts.com by Friday April 20, 2007.  We are also looking for a part-time person three days a week.

Powered by ScribeFire.

JW Research

Position: Event Management & Logistics Coordinator

JW Research, established in 1972, is proud to be recognized by the Canadian financial industry as western Canada’s leader in the marketing of specialty credit cards. Our client’s include the Bank of Montreal, Canadian Tire Financial Services, American Express Canada and Alberta Treasury Branch. We offer the most recognized and respected loyalty based credit card programs in Canada. We pride ourselves in the development and growth of our people, our ethnic diversity and in providing an equal opportunity environment that’s respective of individual lifestyle.

We are currently looking to recruit a dynamic and results oriented Event Management & Logistic Coordinator. The primary role of this individual will be to manage all aspects of our national promotional campaigns including but not limited the scheduling and securing of location venues and coordinating the delivery of support materials. The ideal candidate comes with previous experience in event management, is detail and task oriented and has a “can do” attitude to everything they do in life.

Responsibilities:

• Oversee all client campaigns including planning, researching and booking.
• Securing the set up and delivery of all promotional programs.
• Manage budget by negotiating location venues and promotional materials.
• Manage the day-to-day communication, department database and bi-weekly reports for our sales support management team and our clients.
• Managing the production and supply of all sales support materials.

Qualifications:

• 2 – 4 years “hands on” experience with promotional event management.
• Ability to successfully handle multiple competing priorities.
• Strong attention to detail.
• Excellent negotiation and problem solving skills.
• Strong oral and written communication skills.
• Proficient in Excel and Word.
• Work effectively under pressure and meet deadlines.
• Exceptional planning and project management skills with a strong desire to take accountability for performance.

Our commitment to our employees starts with a complete training program and on-going support that will provide you with the tools that are necessary to achieve success. At JWR you can expect a competitive compensation package, the opportunity for growth and an open door to a prosperous career in the financial services and promotions/advertising world.

We thank all interested candidates and ask that you submit a cover letter outlining related qualifications, along with your resume to: STM@jwresearch.com . Resumes must be received by April 23, 2007. Please note, only those considered for this position will be contacted. For more company information, please visit our web site at: www.jwresearch.com