Job Opportunity with AME BC
Manager, Special Events
AME BC is currently seeking a Manager, Special Events, for its Vancouver-based office. This key stakeholder engagement position reports to the Director, Member Relations & Events.
The Association for Mineral Exploration British Columbia (AME BC) is a dynamic, non-profit association representing the interests of geoscientists, prospectors, service providers and small to large businesses, who are actively engaged in mineral exploration in British Columbia and throughout the world. Through a combination of representative action, engagement, education and active communication with its members, stakeholders and First Nations, AME BC takes an active role in promoting a healthy environment and strong business climate for the mineral exploration sector on behalf of its 5,000 individual and corporate members.
The Manager, Special Events, is a key staff position that requires a skilled communicator and organized manager who is self-motivated, energetic, mature, diplomatic and capable of handling stress in a calm and professional manner. This Manager is responsible for all aspects of AME BC’s special events, including our Speakers Series, the BC Mining Week Community Fair, our annual Golf Tournament, the special events that take place at our annual conference – Mineral Exploration Roundup, managing the Trade Show at our annual conference, and other special events as required. This role requires the incumbent to effectively engage directly with AME BC members, First Nations, representatives of government, industry associations, regional exploration groups and the public.
The successful applicant will have the ability to manage multiple, concurrent tasks; provide strong leadership and team support to staff and committees, and engage effectively with stakeholders who support and participate in AME BC’s events.
The candidate will have a demonstrated track record of successfully managing special events, including budgets and sponsorships.
To apply for this position, email a resume with cover letter by Monday, August 30 at 9:00am to:
Shannon Norris
Director, Member Relations and Events
AME BC
Email: snorris@amebc.ca
No phone calls please.
Click here to view PDF version.
DreamGroup is Hiring!
DreamGroup is looking to bring on board talented individuals that are experienced in the Field of Wedding Planning where they aspire to bring stylish weddings to the Vancouver market. We cultivate a culture where Associate Planners will always be growing, gaining knowledge, and experience.
DreamGroup's reputation for creating memorable and seamless affairs precedes us and we are looking for qualified planners that understand the importance of maintaining this reputation and are excited at the idea of being associated with one of Vancouver's largest and most reputable wedding planning companies. We love planning and it shows! For more information on this role, click here.
**Bookkeeper (Part-time)**
DreamGroup is looking to bring on board a talented individual that is experienced in the area of small business bookkeeping and who will be able to stay abreast of a thriving business. For more information on this role, click here.
For more information dreamgroup, click here.
Volunteer Coordinator Required for PMC-Sierra Science Fair Fun Run
Committee Title Volunteer Coordinator
Committee Chair Dimpel Sandhu
Position Application Deadline: August 31st, 2010
Number of volunteers required: 1
To apply please send email to: volunteers@sciencefairs.ca
The Science Fair Foundation is looking for an energetic and dedicated volunteer to recruit, schedule, orient and supervise day-of event volunteers for the annual PMC-Sierra Science Fair FunRun! Total number of volunteers varies from 50 - 80
Duties
- Recruitment
- Develops and manages volunteer registration process.
- Maintains Volunteer database in Microsoft Excel and forwards to Registration Committee, after the event, for consolidation.
- Assists all other Organizing Committees to determine their volunteer needs for the event and then helps them recruit those volunteers.
- Updates existing draft volunteer registration form with current information
- Advertises volunteer positions on Volweb and any other sites which take free volunteer postings
- Registers volunteers and assigns them to teams.
- Recruits and trains Volunteer Team Captains.
- Manages volunteer schedule, makes changes as needed
- Recruits volunteers for team t-shirt packaging day, typically Sunday, one week before the event.
- Ensures all volunteers are notified of their team assignments in a timely fashion.
- Updates existing Volunteer manual with current event information
- Orientation
- Conducts a volunteer orientation prior to the event. This is usually held at Science World the Wednesday evening before the event and includes the distribution of handbooks and the viewing of an incentive from Science World (i.e. free movie pass or entry pass to Science World).
- Produces a volunteer manual to assist the volunteers in their duties.
- Race Day
- Supports Team Captains in the management of their volunteer teams. Makes reassignments of volunteers if necessary.
- Addresses any disciplinary issues that might arise.
- Ensures volunteer lounge is maintained and directs all volunteers to assist Site Logistics with clean-up after the event.
- Ensures the annual photograph is taken of the volunteer team.
- Thanks all volunteers at the end of the event and conducts the draw for prizes.
- Ensures thank you cards are sent to all volunteers.
- Collects feedback from team leaders, creates post-mortem report
Skills and Abilities
- Knowledge of event and volunteer management and registration process
- Self starter, able to work independently
- The ability to work with individuals from a variety of backgrounds
- Good problem solving/trouble shooting skills and ability to be flexible
- Good organization skills and able to meet deadlines
- Personable with some supervision or customer service experience
- The ability to work with individuals from a variety of backgrounds.
Volunteer Opportunity with Vancouver Asian Canadian Theatre
The Vancouver Asian Canadian Theatre (VACT) is seeking enthusiastic, dedicated volunteers to join their Marketing Team for their upcoming original musical production, Red Letters. This musical production is a story set in the 1920s about Chinese immigration to Canada. Red Letters will be produced in Vancouver, Richmond, and Victoria from November 2010 to January 2011. VACT is looking for:
Advertising Coordinator
Sponsorship Coordinator
Advertising Sales Coordinator
Media Sponsor Coordinator
Media & Public Relations Coordinator (bilingual)
Promotions Coordinator
Full volunteer position details can be found on this link: http://www.vact.ca/index.php?id=166
All interested volunteers should email resume and position they are interested in applying for to: volunteer@vact.ca by July 30, 2010.
Volunteer Opportunity with Camp Moomba Yogathon and Blissfest
Camp Moomba (www.campmoomba.com) is a specialized summer camp program for kids age 6—17 who are impacted by HIV/AIDS. Many of the children that attend Camp Moomba are confronted by similar issues in their lives, many live in difficult socio-economic situations. By coming together each year they are able to find the type of support that can only come from understanding.
“Moomba” is an Australian Aboriginal word that means “join together to have fun” and forms our camp’s philosophy: Friends Together Having Fun.
The Yogathon information is as follows:
Name of event: 2010 Camp Moomba Yogathon and Blissfest
Date: July 24, 2010
Time: 9:30 am – 2:30 pm
Location: UBC MacInnes Field, Westbrook Mall, Vancouver
Description:
On Saturday, July 24, 2010, two thousand people will participate in the 8th Annual Camp Moomba Yogathon & Blissfest to raise awareness and funds for children impacted by HIV/AIDS. The much needed funds raised from this event will help send a child to summer camp for an experience of a lifetime. We need great volunteers to make this very important event a success. You can help change a life of a child – register as a volunteer!
Tasks Available are:
Event day guest services
Event day security
Event day vendor support
Event day Kid’s Camp Corner
Event day yoga spotter (must be certified trainer)
Event day set-up
Event day clean-up
Event day performer (pre-approval required)
Event day photographer
Event day videographer
Event day Registration
Event day First Aid (certification required)
Contact: e. sara@campmoomba.com t. 604.684.1701
Website: http://www.campmoombayogathon.com/volunteers/
Signup: http://www.campmoombayogathon.com/volunteers/volunteer-sign-up/
Downtown Vancouver Business Improvement Association
The Downtown Vancouver Business Improvement Association will be hosting its Annual General Meeting and the Appreciation Award Reception on Thursday, June 17th.
We require volunteers for the AGM and Reception which are 2 separate events on the same day. One shift would be from 2:45-5PM, and the other would be from 3PM-7PM. It is possible to overlap these shifts.
Tasks include: assisting with setup, reception, nametags, coat check, and cleanup.
As this is a Corporate event, Volunteers must dress in appropriate business clothing. When in doubt, a white shirt/blouse and black pants/skirt is sufficient. Remember you will be running around during setup and cleanup so please wear comfortable appropriate shoes.
We will provide a meal for volunteers that work at the Reception.
Please reply with a confirmation that you are interested, and if you have preference on where to volunteer. I will try my best to meet your requests, but might not be able to assign everyone their first pick.
Contact Barbara at barbara@downtownvancouver.net
Volunteer opportunities with SNAP
SNAP has three volunteer opportunities. For more information click on one of the below links:
Job Opportunity with Canadian Cancer Society
Coordinator, Community Giving
Description
Community Giving Coordinator
Canadian Cancer Society, Division Office (Vancouver)
Permanent, full-time (35 hours per week)
The Division Office of the Canadian Cancer Society is seeking a Community Giving Coordinator. Reporting to the Director, Community Giving, this position is accountable for assisting in the development and implementation of the Canadian Cancer Society’s Community Giving activities, including Cops For Cancer, Relay For Life, and additional pending community based events.
Specific accountabilities include, but are not limited to:
· Assisting the Director with development and monitoring of Community Giving Event standards and guidelines to maintain the integrity of the events and campaigns;
· Following up on opportunities for cross-promoting revenue activities and program services activities at the various events;
· Responding to requests for information from staff, volunteers and the public regarding Community Giving Events;
· Ensuring that all Cops for Cancer, Relay for Life, and any additional pending community based events are delivered in accordance with Division or National standards, as applicable;
· Compiling current Community Giving Event information for use by the National Office, Cancer Information Services and Marketing & Communications;
· Coordinating the design, production, ordering, delivery and distribution of Community Giving materials in collaboration with Marketing & Communication and Purchasing departments;
· Coordinating regular conference calls with regional staff to keep updated on requirements and action plans for various events & campaigns;
· Assisting the Director, Community Giving to manage and monitor property financials – including monthly budgets and reports;
· Working with the Community Giving team, in conjunction with implementation plan priorities, to develop training guidelines and resources for staff and volunteers;
· Collecting, collating and analyzing Key Indicator Reports for all Community Giving Events.
QUALIFICATIONS INCLUDE, BUT ARE NOT LIMITED TO:
· Three or more years experience in fundraising/revenue development, event management, or related field such as Sales or Marketing;
· Experience working with volunteers;
· Knowledge of strategic and operational planning, budgeting, and financial analysis required;
· Possession of a valid BC Drivers License;
· Ability to work a flexible schedule that will include evening and weekend work;
· Certificate/Diploma from a recognized fund raising program is an asset;
· Familiarity with on-line giving, volunteer/staff partnerships and volunteer management;
· Working knowledge of Sphere and/or Raiser’s Edge software would be an asset;
· Ability to contribute in a team environment;
· Experience working with diverse groups of people;
· Ability to work confidently under pressure to deadlines;
· Strong interpersonal and organizational skills and ability to pay attention to details are necessary attributes.
Interested applicants please submit a cover letter, resume and salary expectations to the BC & Yukon Careers Section at www.cancer.ca, no later than May 31st, 2010.
Please click here to apply online for this position
Location
Vancouver, British Columbia
Ad Starting Date
May 12, 2010
Ad Closing Date
May 31, 2010
Job Opportunity with Total Entertainment Network
Total Entertainment Network immediately requires an administrative assistant to perform a variety of duties including drafting sales letters & promotional material, preparing contracts & invoices and looking after A/P and A/R.
TEN is a boutique entertainment agency that has been booking talent for corporate events since 1986. Duties would also include co-coordinating talent for conventions and other special events.
The successful candidate will:
• Have a minimum of 3 years of office work experience.
• Have a positive "can do" attitude and strong interpersonal and communication skills
• Have excellent Mac computer skills including proficient use of Word, Excel, Word and be familiar with Filemaker data base concepts plus Accounting programs such as Moneyworks
• Be able to work both well on your own without direct supervision and be able to work co-operatively as part of a team within a small office setting
• Have excellent English communication skills, written and spoken
• Be detail oriented with proven ability to maintain accuracy, work on multiple assignments simultaneously and work to deadlines
• Be happy to work the occasional evening event offset by a flexible 9:00 to 5:00 work schedule (why miss the fun!?!)
Please note we will only consider and contact individuals who meet or exceed the above qualifications and experience requirements.
Location: Downtown Vancouver
Compensation: Competitive
If you are interested in this position, please submit your current resume and a covering letter to aguraliuk@tenbc.com
Job Opportunity with the Marriott Vancouver Pinnacle Downtown
The Vancouver Marriott Pinnacle Downtown Hotel seeks a candidate for the position of Event Manager.
The Event Manager prepares all event documentation and coordinates with Sales, hotel departments and customers to ensure consistent, high level service throughout the pre-event, event and post-event phases of hotel events. This position primarily handles complex events with rooms and food & beverage requirements.
Responsibilities
• Coordinates and communicates verbally and in writing with customer (internal and external) regarding event details.
• Solve problems and/or suggest alternatives to previous arrangements if necessary.
• Up-sells products and services throughout the event process.
• Participates in customer site inspections and assists with the sales process when necessary.
• Identifies operational challenges associated with his/her group and works with the hotel staff and customer to solve these challenges and/or develop alternative solutions.
• Manages customer budgets to maximize revenue and meet customer needs.
• Oversees his/her customer experiences from file turnover through the post event phase until turnover back to sales.
• Interacts with guests to obtain feedback on product quality and service levels.
• Handles guest problems and complaints.
• Empowers associates to provide excellent customer service.
• Makes presence known to customer at all times during entire event process.
• Acts as liaison between field sales person and customer throughout the event process (pre-event, event, post-event).
• Manages revenue and profitability associated with events.
• Greets customer during the event phase and hands-off to the Event Operations team for the execution of details.
• Forecasts group sleeping rooms and event revenue (catering and audio-visual) for his/her groups.
• Reviews billing and payments with clients.
Qualifications
• Must have a minimum of 2 years Event Management experience
• 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required
Please visit www.vancouvermarriott.com to apply for the posted position or send your resume to pinnaclejobs@marriott.com.
Volunteers Required for BCCHF 2010 ChildRun
Volunteer Opportunity at Variety – The Children’s Charity
Variety – The Children’s Charity has a fabulous upcoming event and we are looking for event volunteers. Volunteering for Food Fight is a great opportunity to get hands on event experience, all while assisting a well known and respected children’s charity.
Click here for more information
Job Opportunity at Culinary Capers Catering
CULINARY CAPERS CATERING - EVENT PLANNER
Culinary Capers Catering is Vancouver’s premier full service caterer for social, corporate and special events. Our award-winning culinary style, quality and vision have made us an industry leader in producing beautifully presented and delicious cuisine.
You have a minimum three years experience in catering, sales, events or comparable experience. You have catering and sales experience with a high degree of proficiency in creating, organizing and executing catered events, including an understanding of the sales process, contracts, and resources required to deliver quality experiences for clients. You possess a strong knowledge of menu development, food and presentation combined with excellent customer service, verbal and written communications skills. Familiarity with Vancouver/Lower Mainland venues and environments is an asset. A driver’s license and access to a vehicle are required. You are flexible in regards to working hours and understand that evenings and weekends may be required.
Your key attributes are a desire for excellence, lots of energy and a great sense of humour! You remain cool under pressure, particularly when faced with multiple demands. You are an imaginative, creative thinker with strong visualization skills specific to menu and event planning, logistics and work flow. As a self-motivated professional, you have excellent time management, administration and organizational skills.
Primary responsibilities include:
• Managing sales activities of at least $1 million per year by pursuing sales opportunities; building client relationships and developing a referral network;
• establishing and maintaining a client base and partner with those clients in all phases of the planning, budgeting, production, execution and follow up of their catered events;
• preparing proposals for presentation to clients by determining the appropriate menu, staff, rentals, décor and budget;
• managing the financial and accounting activities (budgets; invoicing; contracting) of a catered event;
• conducting site inspections with prospective and existing clients;
• co-ordination of all components of the event with other departments (kitchen, operations, accounting) and with external vendors (beverage, rentals, entertainment, décor, etc.);
• managing and providing on-site assistance at the event;
• ensuring complete guest satisfaction and management and enhancement of positive client relationships;
• participating with all event planners in brainstorming new ideas and concepts;
• prospecting, in an ongoing manner, for new business and participation in industry events.
This is a contract opportunity for coverage of a maternity leave it is a full time salaried role. Please send your resume by May 17, 2010 to: jobs@culinarycapers.com, Attn: Event Planner Position. All replies will be kept strictly confidential. No phone calls please. Only selected candidates will be contacted for an interview.
Job Opportunity at Canada Place Corporation
Canada Place Corporation (CPC) is the financially self-sustaining organization that has stewardship of Canada Place. CPC’s mandate is to enhance the world-class facility, provide a unique public amenity and promote this Pacific Rim landmark as a symbol of national pride.
As we embark on new challenges and opportunities, CPC requires an energetic, skilled and experienced team member for the following contract position to cover a maternity leave June 1, 2010 to September 1, 2011.
Community & Events Specialist - Contract Position
We are seeking an experienced and dynamic individual for the Communications & Public Affairs Team. The Community & Events Specialist will be responsible for developing, planning and executing community events at Canada Place. The successful individual will have related education and 3-5 years specific experience planning and executing large-scale public events (100,000+ attendees) and developing community programs.
If you are a self-starter with proven leadership skills and would like to contribute to a dynamic and growing team please submit your resume by Monday, April 19, 2010 via email to hr@canadaplace.ca or via fax to 604-775-8608. Canada Place Corporation offers a progressive; values based culture, with a team oriented work environment, excellent compensation and benefits, and actively supports the opportunity for training and development. Only candidates selected for interviews will be contacted.
www.canadaplace.ca
Contract Opportunity with YouthCO Aids Society
- Liaising and working with an event committee made up of YouthCO’s Executive Director, and appropriate Board of Directors and staff in the planning and the execution of the event..
- Liaising with venue representatives.
- Coordinating the design and distribution of promotional materials and liaising with community media sources.
- Securing appropriate event sponsorship and donations.
- Coordinating all aspects related to the silent auction
- In collaboration with YouthCO’s Volunteer Engagement Coordinator, managing all event volunteers.
- Managing and documenting all aspects related to event revenues, expenditures and financials.
- Overseeing all aspects related to event set up and tear down (i.e. stage, sound, visuals, room set up and tear down).
- Coordinating all aspects related to event food and catering.
- Fully documenting all steps and processes of the event planning and execution.
- Preparing and submitting a final narrative report of the process.
- Strong knowledge of event planning and execution.
- Proven ability to work collaboratively with a range of stakeholders
- Exceptional verbal and written professional communication skills.
- Written process documentation skills.
- Has the ability to work well independently on several project tasks concurrently, and possess excellent organizational skills.
- knowledge of and experience with non-profit organizations and youth-driven agencies an asset
- Graphic design capabilities is an asset
- Has experience in planning and implementing events including expertise in attracting sponsorships.
- Has previously experience with fundraising events.
- Media relations experience is an asset
- Project Management, organizational, prioritizing, problem solving skills and attention to detail experience is imperative. Demonstrates high energy level and flexibility, coupled with sound judgment.